The RTI Act under section 4 provides a comprehensive framework for promoting openness in the functioning of the public authorities.

While Section 4(1) (a) provides a general guideline for record management, so that the information could be easily stored and retained, the sub-sections b, c and d of Section 4 relate to the organizational objects and functions. Sub-sections (b), (c) and (d) of Section 4 of the RTI Act and other related information can be grouped under six categories; namely, 1-organization and function, 2- Budget and programmes, 3- Publicity and public interface, 4-E-governance, 5-Information as prescribed and 6. Information disclosed on own initiative.

S. No.

Item

Details of disclosure

1.1

Particulars of its organisation, functions and duties

[Section 4(1)(b)(i)]

  1. Name and address of the Organization
  1. Head of the organization
  1. Vision, Mission and Key objectives

As per Memorandum of Understanding (MoU) signed between TIFAC and DST 2018-19. Copy enclosed at Annexure-1

  1. Function and duties

As per TIFAC Memorandum of Association and Rules & Regulations and MoU with DST at Annexure-2

  1. Organization Chart
  1. Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt

Cabinet note for formation of TIFAC (Annexure-3), TIFAC Governing Council (TGC) (Annexure-4), standing purchase committee (Annexure-5),CPF Trust (Annexure-6)

1.2

Power and duties of its officers and employees

[Section 4(1) (b)(ii)]

  1. Powers and duties of officers (administrative, financial and judicial)

Powers, functions and duties of Executive Director are as per TIFAC Rules and Regulations, TIFAC Bye-Laws,(already exists in TIFAC website) and Delegation of Power Order dated 6.3.12 (Annexure 7).

  1. Power and duties of other employees

As per TIFAC Bye-laws

  1. Rules/ orders under which powers and duty are derived and Exercised

Memorandum of Association, Rules & Regulations, TIFAC Bye-Laws, Delegation of power orders dated 06.03.2012

  1. Work allocation

Projects/Scientific works have been allocated to Scientists with supporting staff as non executives.

1.3

Procedure followed in decision making process

[Section 4(1)(b)(iii)]

  1. Process of decision making Identify key decision making points
  1. Final decision making authority

As defined in Memorandum of Association and Rules & Regulations, TIFAC Bye-Laws and Delegation of Powers and Duties in TIFAC

  1. Related provisions, acts, rules etc.

Memorandum of Association, Rules & Regulations, Bye-Laws, Recruitment Rules (Annexure 8) and Delegation of Powers

  1. Time limit for taking a decisions, if any

No public dealing, hence not defined

  1. Channel of supervision and accountability

1.4

Norms for discharge of functions

[Section 4(1)(b)(iv)]

  1. Nature of functions/ services offered
  1. Norms/ standards for functions/ service delivery
  1. Process by which these services can be accessed
  1. Time-limit for achieving the targets
  1. Process of redress of grievances

1.5

Rules, regulations, instructions manual and records for discharging functions

[Section 4(1)(b)(v)]

  1. Title and nature of the record/ manual /instruction.
  1. List of Rules, regulations, instructions manuals and records.
  1. Acts/ Rules manuals etc.
  1. Transfer policy and transfer orders

TIFAC being a single location organisation, this is not applicable

1.6

Categories of documents held by the authority under its control

[Section 4(1)(b) (vi)]

  1. Categories of documents

Memorandum of Association and Rules, TIFAC Bye-Laws, Delegation of Powers and Duties, Recruitment Rules, CPF Trust, Standing Purchase Committee, Technical files/documents, funds management

  1. Custodian of documents/categories

All files/documents lies in the custody of respective Divisions

1.7

Boards, Councils, Committees and other Bodies constituted as part of the Public Authority

[Section 4(1)(b)(viii)]

  1. Name of Boards, Council, Committee etc.
  1. Composition
  1. Dates from which constituted
  1. Term/ Tenure

Last re-constitution of TGC was done during December 2018. Tennure of GC is 3 years. However, the existing Governing Council(GC) will continue to function till it are re-constituted

  1. Powers and functions

As per TIFAC MoA & Rules & Regulations

  1. Whether their meetings are open to the public?
  1. Whether the minutes of the meetings are open to the public?

Not required as there is no public dealing

  1. Place where the minutes if open to the public are available?

Not applicable

1.8

Directory of officers and employees

[Section 4(1) (b) (ix)]

  1. Name and designation
  1. Telephone , fax and email ID

1.9

Monthly Remuneration received by officers & employees including system of compensation

[Section 4(1) (b) (x)]

  1. List of employees with Gross monthly remuneration

 

Total Gross Salary for the M/o July 9019 – Rs.62,41,714.00

Total employee: 66 – See Annexure -9

  1. System of compensation as provided in its regulations

  N/A

1.10

Name, designation and other particulars of public information officers

[Section 4(1) (b) (xvi)]

  1. Name and designation of the public information officer (PIO), Assistant Public Information (s) & Appellate Authority

Name of CPIO: Ms Sangeeta Baksi

Name of FAA : Dr. Pradeep Srivastava

 

  1. Address, telephone numbers and email ID of each designated official.

 

TIFAC, Vishwakarma Bhavan, Shaheed Jeet Singh Marg, New Delhi – 110016

Tel: 011-42525777, 42525757

Email: This email address is being protected from spambots. You need JavaScript enabled to view it., This email address is being protected from spambots. You need JavaScript enabled to view it.

1.11

No. Of employees against whom Disciplinary action has been proposed/ taken

(Section 4(2)

No. of employees against whom disciplinary action has been

 

  1. Pending for Minor penalty or major penalty proceedings: Nil
  1. Finalised for Minor penalty or major penalty proceedings :Nil

1.12

Programmes to advance understanding of RTI

 

 (Section 26)

  1. Educational programmes : Nil
  1. Efforts to encourage public authority to participate in these programmes : N/A
  1. Training of CPIO/APIO

CPIO participated residential workshop on organised byin National Academy of Human Resource Management (NAHRD), New Delhi

  1. Update & publish guidelines on RTI by the Public Authorities concerned

Updated guidelines are uploaded on TIFAC website

1.13

Transfer policy and transfer orders

[F No. 1/6/2011- IR dt. 15.4.2013]

TIFAC being a single location organisation this is not applicable.

 

    

S.

No.

Item

Details of disclosure

2.1

Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc.

[Section 4(1)(b)(xi)]

  1. Total Budget for the public authority
  2. Budget for each agency and plan & programmes
  3. Proposed expenditures
  4. Revised budget for each agency, if any
  5. Report on disbursements made and place where the related reports are available

 

Total amount sanctioned by Department of Science and Technology for the F.Y. 2018-19 is Rs. 17.09 crores to TIFAC

2.2

Foreign and domestic tours

(F.No. 1/8/2012- IR dt. 11.9.2012)

  1. Budget
  1. Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department.
  1. Places visited
  2. The period of visit
  3. The number of members in the official delegation

See Annexure-10

  1. Expenditure on the visit

Actual Expenditure incurred for the F.Y 2018-19 under

Domestic Tours

        Rs. 19,78,440/-

Travel Abroad

       Rs.4,95,499/-

 

 

  1. Information related to procurements
  1. Notice/tender enquires, and corrigenda if any thereon,
  2. Details of the bids awarded comprising the names of the suppliers of goods/ services being procured,
  3. The works contracts concluded – in any such combination of the above-and
  4. The rate /rates and the total amount at which such procurement or works contract is to be executed.

2.3

Manner of execution of subsidy programme

[Section 4(i)(b)(xii)]

  1. Name of the programme of activity
  1. Objective of the programme
  1. Procedure to avail benefits
  1. Duration of the programme/ scheme

Part of the Regular Activity of TIFAC

  1. Physical and financial targets of the programme

See Annexure - 11

  1. Nature/ scale of subsidy /amount allotted

 N/A

  1. Eligibility criteria for grant of subsidy

 N/A

  1. Details of beneficiaries of subsidy programme (number, profile etc)

 N/A

2.4

Discretionary and non-discretionary grants [F. No. 1/6/2011-IR dt. 15.04.2013]

 

  1. Discretionary and non-discretionary grants/ allocations to State Govt./ NGOs/other institutions : NA
  1. Annual accounts of all legal entities who are provided grants by public authorities : N/A

2.5

Particulars of recipients of  concessions, permits of authorizations granted by the public authority

[Section 4(1) (b) (xiii)]

  1. Concessions, permits or authorizations granted by public authority

   N/A

  1. For each concessions, permit or authorization granted
  1. Eligibility criteria
  2. Procedure for getting the concession/grant and/or permits of authorizations
  3. Name and address of the recipients given concessions/ permits or authorisations
  4. Date of award of concessions /permits of authorizations

  N/A

2.6

`CAG & PAC paras [F No. 1/6/2011- IR dt. 15.4.2013]

CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament.

To our knowledge no CAG/PAC paras of TIFAC have been placed in both houses of the Parliament.

S.

No.

Item

Details of disclosure

3.1

Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy  or implementation there of

 

[Section 4(1)(b)(vii)]

 

[F No 1/6/2011-IR dt. 15.04.2013]

Arrangement for consultations with  or representation by the members of the public

  1. Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens

 

TIFAC works generally does not relate to interaction with public. However, TIFAC website contains documents like Memorandum of Association and Rules & Regulations, TIFAC-Bye laws.

  1. Arrangements for consultation with or representation by
  1. Members of the public in policy formulation/ policy implementation
  2. Day & time allotted for visitors
  3. Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants

 

N/A due to above

Public- private partnerships (PPP)

  1. Details of Special Purpose Vehicle (SPV), if any
  1. Detailed project reports (DPRs)
  1. Concession agreements.
  1. Operation and maintenance manuals
  1. Other documents generated as part of the implementation of the PPP
  1. Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the government
  1. Information relating to outputs and outcomes
  1. The process of the selection of the private sector party (concessionaire etc.)
  1. All payment made under the PPP project

3.2

Are the details of policies / decisions, which affect public, informed to them

[Section 4(1) (c)]

Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive;

  1. Policy decisions/ legislations taken in the previous one year
  1. Outline the Public consultation process
  1. Outline the arrangement for consultation before formulation of policy

 

TIFAC works generally does not relate to interaction with public. However, TIFAC website contains documents like Memorandum of Association and Rules & Regulations, TIFAC-Bye laws.

 

3.3

Dissemination of information widely and in such form and manner which is easily accessible to the public

[Section 4(3)]

Use of the most effective means of communication

  1. Internet (website) :Yes

3.4

Form of accessibility of information manual/ handbook

[Section 4(1)(b)]

Information manual/handbook available in

  1. Electronic format

 

  1. Governing council

:https://tifac.org.in/index.php/about-us/organization/governing-council

  1. Bye Laws:              

https://tifac.org.in/images/tifac_images/pdf/org_byelaws.pdf - December 1994

  1. MOA & Rules:

https://tifac.org.in/images/tifac_images/pdf/org_memo_asso_rule.pdf : January 1988

  1. Purchase Process:

https://tifac.org.in/images/tifac_images/pdf/org_pp.pdf : December 1994

  1. Recruitment Rules:

https://tifac.org.in/images/tifac_images/pdf/org_rr.pdf : not mentioned

  1. Recruitment rules for ED:  https://tifac.org.in/images/pdf/advt/RR-for-ED-TIFAC.pdf : not mentioned

Team TIFAC (directory): https://tifac.org.in/index.php/team-tifac

 

  1. Printed format

3.5

Whether information manual/ handbook available free of cost or not [Section 4(1)(b)]

List of materials available

  1. Free of cost : Yes free of cost
  1. At a reasonable cost of the medium

S.

No.

Item

Details of disclosure

4.1

Language in which Information Manual/ Handbook Available

[F No. 1/6/2011-IR dt. 15.4.2013]

  1. English
  1. Vernacular/ Local Language

 

As TIFAC work generates generally does not relate to interaction with public: however, TIFACs Annual Reports are available on TIFAC web site in English & Hindi.

4.2

When was the information Manual/Handbook last updated?

[F No. 1/6/2011-IR dt 15.4.2013]

Last date of Annual updation

  1. Bye Laws: December 1994
  2. MOA & Rules: January 1988
  3. Purchase Process: December 1994

4.3

Information available in electronic form

[Section 4(1)(b)(xiv)]

  1. Details of information available in electronic form
  1. Name/ title of the document/record/ other information
  1. Location where available

4.4

Particulars of facilities available to citizen for obtaining information

[Section 4(1)(b)(xv)]

  1. Name & location of the faculty
  1. Details of information made available
  1. Working hours of the facility
  1. Contact person & contact details (Phone, fax email)

4.5

Such other information as may be prescribed under section 4(i) (b)(xvii)

  1. Grievance redressal mechanism
  1. Details of applications received under RTI and information provided: See Annexure -12
  1. List of completed schemes/ projects/ Programmes

Annexure 13

  1. List of schemes/ projects/ programme underway

Annexure 14

  1. Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract
  1. Annual Report
  1. Frequently Asked Question (FAQs)
  1. Any other information such as
  1. Citizen’s Charter
  1. Result Framework Document (RFD)
  1. Six monthly reports on the
  1. Performance against the benchmarks set in the Citizen’s
  2.  

4.6

Receipt & Disposal of RTI applications & appeals [F.No 1/6/2011-IR dt. 15.04.2013]

  1. Details of applications received and disposed Yes (details are enclosed at Annexure-12)
  1. Details of appeals received and orders issued Yes (details are enclosed at Annexure-15)

4.7

Replies to questions asked in the parliament

[Section 4(1)(d)(2)]

Details of questions asked and replies given

May please see the Annexure - 16

S.

No.

Item

Details of disclosure

5.1

Such other information as may be prescribed [F.No. 1/2/2016-IR dt. 17.8.2016, F No. 1/6/2011-IR dt. 15.4.2013]

  1. Name & details of
  1. Current CPIOs & FAAs

 

              CPIO- Ms. Sangeeta Baksi and FAA: Dr. Pradeep Srivastava

 

  1. Earlier CPIO & FAAs from 1.1.2015

CPIO- Shri Suresh Kumar K, FAA: Prof. Prabhat Ranjan

  1. Details of third party audit of voluntary disclosure : Yes
  1. Dates of audit carried out
  2. Report of the audit carried out
  1. Appointment of Nodal Officers not below the rank of Joint Secretary/ Additional HoD : Not met
  1. Date of appointment
  2. Name & Designation of the officers
  1. Consultancy committee of key stake holders for advice on suo-motu disclosure
  1. Dates from which constituted
  2. Name & Designation of the officers

See the annexure-17 for MSME

  1. Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI – Not Met
  1. Dates from which constituted
  2. Name & Designation of the Officers

S.

No.

Item

Details of disclosure

6.1

Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information

Information on the organization structure, functions, rules and regulations, By Laws, RTI, Grievance Cell, Vigilance Cell, details on various programmes ongoing and Archives, Tender Documents, Announcements, various study reports, accounts related details, Annual Reports, salaries of officers & staffs, various Council Committees, etc.

 

6.2

Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. Of India)

  1. Whether STQC certification obtained and its validity.
  2. Does the website show the certificate on the Website?

 

Click here for Web Security Certificate Attached as Image